Extensions - All subjects

This procedure should be read in conjunction with, and is subject to, the University's Assessment and Results Policy (MPF1326).

Eligibility

Students may be considered for an extension if they can demonstrate that unforeseen circumstances affected their capacity to prepare for or submit an assessment item by the advertised due date/time.

Students cannot seek an extension after the assessment due date/time. Please apply for special consideration - JD/Breadth subject(s) or MLM subject(s).

Students may apply for extensions in relation to the following forms of assessment:

  • Essays
  • Research papers
  • Reports
  • Assignments
  • Weekend take-home examinations in the limited circumstances described below
  • Any other assessment as outlined in the handbook entry may be considered.

If unsure, please email law-wellbeing@unimelb.edu.au before the assessment due date/time.

Students may not apply for extensions in relation to:

  • Oral presentations
  • Take-home examinations, except for weekend take-home examinations in the limited circumstances described below
  • End of semester supervised examinations.

If a student’s performance is impacted in either an end of semester supervised examination, take-home examination or oral presentation, they may apply for special consideration - JD/Breadth subject(s) or MLM subject(s).


Potential circumstances and supporting documentation

Students must provide independent verifiable evidence at the time of applying for an extension. The evidence must cover the entire duration of the requested extension, and be substantiated by the supporting documentation provided.

Examples of recommended supporting documentation required for extension applications:

  • Medical conditions – eg sudden illness of short duration (excluding minor ailments)

    Evidence must be completed by an authorised medical practitioner. A Health Professional Report (HPR) - (PDF) is the preferred form of evidence.

    The evidence must cover the entire duration of the requested extension. Extension requests may only be partially approved if the student cannot demonstrate impact for the entirety of the requested extension period.

  • Personal circumstances – eg bereavement, illness of a family member, family violence, temporary carer responsibilities

    Where possible, students should provide independent verifiable evidence. This can be from a psychologist, social worker, police officer, etc. In certain instances, a statutory declaration will be considered, but only where the student can demonstrate that no other form of evidence is available.

    Students are advised to submit their application and, if additional evidence is required, the Academic Support Office will provide details of what is needed.

  • Work commitments (MLM only)

    This does not apply for JD or Breadth students.

    Applications for extensions in relation to work commitments will not generally be considered as eligible, however MLS may, on a case-by-case basis, provide adjustments to students who can demonstrate they have been affected by exceptional employment commitments. The student must provide independent verifiable evidence of these commitments. This can be a signed and dated statement from a human resources representative from the student’s place of employment and/or a statutory declaration. These circumstances must be unforeseen, and above and beyond the demands of their usual role.

  • Take home examinations (MLM only)

    Take-home examinations (MLM only): temporary COVID-19 response

    This does not apply for JD or Breadth students.

    Students who:

    • are parents or carers who have parenting or carer responsibilities during the days allocated for the take home examination; or
    • have other commitments similar in nature and impact to the first category and not otherwise addressed by normal grounds for special consideration

    may apply for an extension to a take home examination. The extension will seek to ameliorate the impact of the relevant parenting, caring, or other similar commitment, so may be for other than a standard 24-hour period that would normally apply for an extension.

    Students must provide relevant supporting documentation:

    • in the case of parents or carers:
      • birth certificate/s for primary school aged children or other appropriate evidence of the student’s role as parent or carer and
      • a statutory declaration as to the normal requirements of their role over a weekend period.
    • in the case of other commitments similar in nature and impact to the first category and not otherwise addressed by normal grounds for special consideration, documentation as advised by the Academic Programs Coordinator (Wellbeing) law-wellbeing@unimelb.edu.au or the Assistant Dean – Teaching & Learning jmarychurch@unimelb.edu.au.
  • Extra-curricular activities – eg volunteering, mooting, student organisation commitments (JD only)

    This does not apply for Melbourne Law Masters or Breadth students.

    Applications for extensions in relation to extra-curricular activities including volunteer positions or competitions will not generally be considered as eligible; however MLS may, on a case-by-case basis, provide adjustments to students participating in competitions and other events for which the student has been selected by MLS to represent MLS.

  • Clerkships and internships (JD only)

    This does not apply for Melbourne Law Masters or Breadth students.

    Students will not be awarded an extension where a clerkship or internship impacts upon their capacity to submit an assignment by the advertised due date. Students are advised to plan their enrolment around clerkships/internship opportunities.

  • Weekend take-home examinations (JD only)

    This does not apply for Melbourne Law Masters or Breadth students.

    Students who:

    • are parents or carers who have parenting or carer responsibilities on weekends; or
    • are scheduled to work in paid employment on the weekend of the take-home examination and are unable to take leave from their work or otherwise re-schedule their work commitments on the relevant weekend; or
    • are religiously observant and participate in religious or cultural practices involving significant time on weekends; or
    • other commitments similar in nature and impact to the above categories and not otherwise addressed by normal grounds for special consideration

    may apply for an extension. The extension will seek to ameliorate the impact of the relevant parenting, caring, work, religious, cultural observance or other commitment, so may be for other than a standard 24-hour period that would normally apply for an extension.

    Students must provide relevant supporting documentation:

    • in the case of parents or carers:
      • birth certificate/s for primary school aged children or other appropriate evidence of the student’s role as parent or carer and
      • a statutory declaration as to the normal requirements of their role over a weekend period.
    • in the case of students scheduled to work in paid employment on the weekend of the take-home examination and unable to take leave from their work or otherwise re-schedule their work commitments on the relevant weekend:
      • documentation from the employer of the student’s work commitments on the relevant weekend (eg copy of a work roster, email or letter from the employer) #  and
      • a statutory declaration of the expected dates and hours of work of the student on the relevant weekend; describing in detail the efforts the student has made to take leave or otherwise reschedule this work; and, the student’s lack of success in those efforts to take leave or reschedule the work commitments.
      • # Students who are unable to provide documentation from an employer as to their work commitments on the relevant weekend should consult with the Assistant Dean – Teaching & Learning for advice on the appropriate supporting documentation (please contact Judith Marychurch at jmarychurch@unimelb.edu.au).

    • in the case of students who are religiously observant and participate in religious or cultural practices involving significant time on weekends:
      • a letter from a minister or religion or other relevant, independent person who can verify the religious or cultural observance, the day of the week involved and the time frame normally devoted to the observance and
      • a statutory declaration from the student that they are religiously or culturally observant and will be participating in the relevant religious or cultural activity during the normal period of the weekend take-home examination, the date of this observance and the time frame normally involved.
    • in the case of other commitments similar in nature and impact to the above categories and not otherwise addressed by normal grounds for special consideration, documentation as advised by the Academic Programs Coordinator (Wellbeing) or the Assistant Dean – Teaching & Learning.
  • Computer/IT issues caused or exacerbated by COVD-19

    Temporary COVID-19 response

    During COVID-19, computer issues may be more common due to band-width and other issues, and support more difficult to access due to closure of non-essential businesses. You must make all reasonable efforts to rectify a computer/ IT problem in a timely manner, but if you do experience computer/ IT issues caused or exacerbated by COVID-19, you may apply for a short extension. Please explain the circumstances in your personal statement and attach any screenshots or other evidence of the problem. If more information or documentation is required, the Academic Programs Coordinator (Wellbeing) will liaise with you to seek this.

Not valid for extension:

  • Computer failure
  • Public transport delays
  • Misreading your timetable
  • Personal events such as weddings or birthdays
  • Minor ailments or illness, where you are still capable of completing the assessment
  • Travel plans.

Outcomes

Students will be advised of the outcome of their application within three (3) working days (Monday - Friday) of submitting the application.

Appealing/reviewing outcome

If a student feels there are grounds for a review of the outcome provided, they may seek a review via law-wellbeing@unimelb.edu.au. Students should explain the grounds upon which they wish their application to be reconsidered, and include any relevant new supporting documentation (if applicable) to support the review request. Review requests will be responded to within three (3) working days (Monday - Friday).

Students should continue to work on their assessment until receiving an outcome from their review request, and they should email a copy of their work to date to law-assessment@unimelb.edu.au by the original due date/time.

Information to include in the email:

  • Student ID,
  • Subject code and name, and
  • The following statement: “This is a partial submission of my work and I am awaiting an outcome from an extension and/or special consideration review”.

Submitting work

Pending extension outcome

If a student has not received an outcome by the original due date/time of the assessment, they should email a copy of their work to date to law-assessment@unimelb.edu.au.

Information to include in the email:

  • Student ID,
  • Subject code and name, and
  • The following statement: “This is a partial submission of my work and I am awaiting an outcome from an extension and/or special consideration application”.

Students should continue working on their assessment until receiving an outcome from their extension application.

Approved extension outcome

Students with an approved extension should submit their work via the LMS. The LMS will state the original due date/time, but students should upload their assessment regardless. MLS will note your extension and will not apply late penalties.

If a student has difficulties uploading their assessment to the LMS, they should email a copy to law-assessment@unimelb.edu.au before the submission due date/time. Students should ensure to attach a copy of their extension approval email.

Late Penalties

Students may consider applying for special consideration - JD/Breadth subject(s) or MLM subject(s) to have late penalties waived in the case of late submission.


How to apply

Students should not submit an extension requests directly to the Academic Programs Coordinator (Wellbeing) or to their lecturers/subject coordinators. Lecturers/subject coordinators do not provide outcomes for extension applications. Students will be advised to submit a formal application.

Any advice provided by a lecturer/subject coordinator regarding outcomes for extensions is not considered official and students are advised to await receipt of their formal outcome provided as a result of their extension application.

Students enrolled in subjects offered by Melbourne Law School (MLS) may apply for extensions of up to 10 working days (Monday to Friday, weekends and public holidays excluded) directly with MLS.

Students cannot seek an extension after the assessment due date/time. Please apply for special consideration - JD/Breadth subject(s) or MLM subject(s).

Apply for an extension (up to 10 working days)


Seeking a further extension

The maximum permissible extension for any eligible task under extensions and special consideration is up to 20 working days from the assessment’s original due date/time. (Monday to Friday, weekends and public holidays excluded). This is a total maximum so that if you have been awarded an extension of up to 10 working days via the extensions process and then apply for a further extension under special consideration, the maximum extension you are eligible for under special consideration is the difference between 20 working days and the length of the extension awarded under the extensions process.

Please note that interim assessments may have a shorter maximum extension duration due to return of marked work, as teachers may aim to release feedback earlier than 20 workings days, e.g. 15 workings days. Please apply with Law Wellbeing first before submitting a special consideration application and carefully read the outcome of your extension provided by Law Wellbeing to determine the maximum extension of your assessment.

Students requesting more than 10 working days should submit an application for special consideration - JD/Breadth subject(s) or MLM subject(s).

Students should request an extension length reasonably comparable to the duration of the impact of the unexpected circumstances, noting that in some cases students may have been ill or otherwise affected by unexpected circumstances prior to determining they needed to apply for an extension and seeking supporting documentation. The supporting documentation should identify the duration of the impact and your personal statement may address any further information about context and duration.

Extensions requests (via special consideration) beyond the maximum permissible time frame will generally be considered for alternative outcomes, such as a late withdrawal.


Data retention

Students should maintain a copy of their supporting documentation should they require it for any other purpose.